Photos by Ville respects the privacy of its clients, in particular their rights regarding the automatic processing of personal data. We have therefore formulated and implemented a policy of complete transparency with our customers with regard to the processing of personal data, its purpose(s) and the possibilities to exercise your legal rights in the best possible way. This document describes how your personal data collected by Photos by Ville is handled.

If you require any additional information about the protection of personal data, please visit the website of the Dutch Data Protection Authority (Autoriteit Persoonsgegevens): https://autoriteitpersoonsgegevens.nl/nl.

Until you accept the use of cookies and other tracking devices, we will not place any non-anonymised analytical cookies and / or tracking cookies on your computer, mobile phone or tablet.

With the continued visit of this website you accept these terms of use and you accept the use of cookies and other tracking systems, unless we have provided for another method of accepting cookies on our website.

The current available version of this privacy policy is the only version that applies while visiting our website until a new version replaces the current version.

Article 1 – Legal definition

1. Website (hereinafter: “Website”) www.photosbyville.com.
2.  Party responsible for processing personal data (hereinafter: “the Controller”): Photos by Ville, established at Willem Van Otterloostraat 21, 3816 DH Amersfoort, The Netherlands, Chamber of Commerce number: 83588892 .

Article 2 – Access to the website

Access to and use of the website are strictly personal. You will refrain from using the data and information of this website for your own commercial, political or advertising purposes, as well as for any commercial offers, in particular unsolicited electronic offers.

Article 3 – Website content 

All brands, images, texts, comments, illustrations (animated) images, video images, sounds and all the technical applications that can be used to operate this website and more generally all the components used on this website, are protected by the laws on intellectual property. Any reproduction, repetition, use or modification, by any means whatsoever, of all or just part of it, including technical applications, without the prior written permission of the Controller, is strictly prohibited. The fact that the controller may not take immediate action against any infringement, cannot be considered as a tacit consent, nor of a waiver of any right to prosecute the infringing party.

Article 4 – Management of the website

For the purpose of proper management of the site, the controller may at any time:

• suspend, interrupt, reduce or decline the access to the website for a particular category of visitors
• delete all information that may disrupt the functioning of the website or conflicts with national or international laws or is contrary to internet etiquette
• make the website temporarily unavailable in order to perform updates

Article 5 – Responsibilities

1. The Controller is not liable for any failure, disturbances, difficulties or interruptions in the functioning of the website, causing the (temporary) inaccessibility of the website or of any of its functionalities. You, yourself, are responsible for the way you seek connection to our website. You need to take all appropriate steps to protect your equipment and data against hazards such as virus attacks on the Internet. Furthermore, you are responsible for which websites you visit and what information you seek.
2. The Controller is not liable for any legal proceedings taken against you:
   • because of the use of the website or services accessible via the Internet
   • for violating the terms of this privacy policy
3. The Controller is not liable for any damages that incur to you or third parties or your equipment, as a result of your connection to or use of the website and you will refrain from any subsequent (legal) action against the controller.
4. If the Controller is involved in a dispute because of your (ab)use of this website, he is entitled to (re)claim all subsequent damages from you.

Article 6 – Collection of data

1. Your personal data will be collected by the Controller and (an) external processor(s) .
2. Personal data means any information relating to an identified or identifiable natural person (‘data subject’).
3. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
4. The personal data that are collected on the website are used mainly by the Collector in order to maintain a (commercial) relationship with you and if applicable in order to process your orders. They are recorded in an (electronic) register.
5. The Collector process the following categories of personal data from you:
   1. When contacting the Controller:
      • Name
      • Address
      • E-mail address
      • Phone number
   2. When making an assignment with the Controller in addition to mentioned above:
      • Pictures of the assignment
      • Payment information
6. Analytics,
   • The Website collects your data to improve the website. This is done with Google Analytics. This data is anonymous and is therefore not linked to your personal data. Goal of this data is to get information such as the duration of website visit or the pages visited. All data will only be processed with your explicit permission for the implementation of the agreements that are entered into.
7. Cookies
   • The Collector makes use of cookies on this Website. A cookie is a small text file placed on the hard drive of your electronic device upon visiting our website. A cookie contains data so you can be recognized as a visitor when you are visiting the Website. It enables the Collector to adjust to your needs and it facilitates you to log in on the Website. When you visit the Website, the Collector inform you about the  use of cookies. By continuing to use the Website you accept its use, unless the Collector ask permission by other means. Your consent is valid for a period of thirteen months.
   • The Website use the following types of cookies on our website:
     • Necessary cookies: some cookies are essential for the operation of the website. If you decide to disable these cookies, you may not be able to access all of the content of the website.
     • Anonymised Analytic cookies: to obtain information regarding the visits to the Website, like numbers of visitors, popular pages and topics. In this way the Collector can adjust our communication and information to the needs of our visitors. The Collector cannot see who visits our sites or from which personal device the visit has taken place.

Article 7 – Purpose of processing

The Collector does not collect your personal information without a purpose. Your personal data are processed for:

• To prepare the photo session 
• A better service to you
• To process your orders
• To handle invoicing afterwards
• Bookkeeping

Article 8 – Registration of personal data

Your personal data are recorded in an (electronic) register.

Article 9 – Your rights regarding information

1. Each data subject has the right to information on and access to, rectification, erasure and restriction of processing of his personal data, as well as the right to object to the processing and the right to data portability.
2. You can exercise these rights by contacting us at info@photosbyville.com.
3. Each request must be accompanied by a copy of a valid ID, on which you put your signature and state the address where we can contact you.
4. Within one month of the submitted request, you will receive an answer from the Collector.

Article 10 – Legal obligations

In case of infringement of any law or regulation, of which a visitor is suspected and for which the authorities require the personal data collected by the Collector, they will be provided to them after an explicit and reasoned request of those authorities, after which these personal data do not fall anymore under the protection of the provisions of this Privacy policy.

Article 11 – Collected data and commercial offers

1. You may receive commercial offers from the Collector. If you do not wish to receive them (anymore), please send an email to the following address: info@photosbyville.com.
2. Your personal data will not be used by our partners for commercial purposes.
3. If you encounter any personal data from other data subjects while visiting our website, you are to refrain from collection, any unauthorized use or any other act that constitutes an infringement of the privacy of the data subject(s) in question. The Collector is not responsible in these circumstances.

Article 12 – Data retention

The collected data are used and retained for the duration determined by law.

1. Emails
   • The moment you contact Photos by Ville via e-mail, the data you send, such as your name and e-mail address, will be stored on the mail server. These emails are stored for a maximum of two years. 
2. Analytics
   • The data that Analytics collects on the website is anonymous, so it is not linked to your name, company or e-mail address. This data is stored indefinitely within Google Analytics.
3. Invoices
   • Invoices must be kept legally for 7 years.

Article 13 – Applicable Law

These conditions are governed by Dutch law. The court in the district where the Collector has its place of business has the sole jurisdiction if any dispute regarding these conditions may arise, save when a legal exception applies.

Article 14 – Contact

For requests, questions, product information or more information, please contact: Ville Virtanen, info@photosbyville.com.

This privacy statement applies from 23 february 2022 on until further notice.